One solution that is getting more attention is connected access control. It’s not just about unlocking doors; it’s about creating a smoother, safer, and more efficient workplace for employees, visitors, and facility managers.
This article explains what it is, how it works, and why it’s essential in today’s work environment.
What Is Connected Access Control?
This system manages who can enter different building parts, but with a significant upgrade. Unlike older systems that rely on standalone keycards and on-site servers, connected systems are built on cloud platforms and mobile devices. This means access can be monitored and controlled in real time, from anywhere.
Instead of carrying a separate badge, users access doors with their smartphones, smartwatches, or digital wallets. Admins can grant or remove access remotely; system updates don’t require physical changes on-site.
Why It Matters for Hybrid Work
Hybrid work is more than just splitting time between home and the office; it’s a flexible, often unpredictable work pattern. Some employees come in regularly, others only show up occasionally. Meeting schedules shift, teams regularly book rooms, and visitors or contractors may need short-term access. Traditional access systems, which rely on fixed access cards and manual updates, simply weren’t built to keep up with this level of change.
Connected access control solves this problem by making it easy to adjust access permissions on the fly. For example, if an employee plans to work in the office on Tuesday and Thursday, their access can automatically activate for just those days. If they book a meeting room or shared desk, the system can grant them entry to those specific areas without needing someone to manually set it up or issue a new card.
This kind of flexibility also reduces pressure on facilities and IT teams. With older systems, any change in access, like adding a new hire, revoking a departing employee’s badge, or granting temporary visitor access, requires manual input or physical action. That could mean walking to the access control panel, programming a card, or escorting someone through the building. With a connected system, all that can be done remotely, instantly, and with far fewer errors.
What a Connected Access Experience Looks Like
A connected access experience makes the entire journey, from the building entrance to a desk or meeting room, quick and seamless. An employee arrives at the office, scans their phone at the main entrance, takes the elevator to their floor, and walks into a meeting space, all with a single mobile credential.
This experience also connects with other workplace tools. If an employee books a conference room or a hot desk, access can automatically adjust for that day, allowing them to enter only when and where it’s needed.
Visitors benefit too. They can receive a digital pass in advance, check in on their own, and access only the spaces they’ve been approved for, improving both efficiency and security.
Real-Time Visibility and Better Security
Connected access gives real-time insight into who’s in the building, which areas are being used, and when. This level of visibility supports both security and space planning.
If there’s a concern, teams can quickly check who accessed a room and take immediate action. Access can be revoked instantly, and restrictions can be updated on the fly.
Cloud-based systems also get automatic updates and patches, reducing vulnerabilities and keeping the system secure over time, something many legacy setups struggle with.
Cost Savings and Efficiency
A solid connected access experience helps reduce costs. No more printing and managing hundreds of access cards. Less time spent on manual admin tasks. Fewer hardware issues.
It also helps building owners and corporate real estate teams make better decisions. Real-time data shows how the space is used, which can lead to smarter layout changes, better staffing plans, and more accurate maintenance schedules.
Most importantly, connected systems are designed to work with existing infrastructure. This means buildings don’t need a full infrastructure overhaul to upgrade their access capabilities.
Conclusion
Hybrid work has changed expectations. People want to move through their workday without friction. Employers wish to secure, scalable systems. And property managers want to run more intelligent buildings. Connected access brings all of that together in one integrated solution. It’s flexible, secure, and ready for how work gets done today.
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