What to Expect During an OHS Inspection and how to pass it

Occupational Health and Safety (OHS) inspections are vital processes that ensure workplaces in Australia comply with safety regulations and maintain environments that protect employees, visitors, and contractors. For building owners, managers, and safety officers, a clear understanding of what happens during an OHS Inspection and how to prepare and pass it is essential for legal compliance, operational continuity, and, most importantly, safety.

What is an OHS Inspection? 

An OHS inspection is a systematic, on-site examination of a workplace conducted by authorised inspectors or safety representatives. The purpose is to identify potential hazards, assess risks, and verify that safety policies, procedures, and physical measures are in place and effective. Inspections may be scheduled regularly based on risk profiles or triggered by incidents, complaints, or regulatory audits.

The Inspection Process: Step by Step

Preparation and Notification

Generally, an OHS inspection begins with notification to management, though some inspections can be unannounced depending on circumstances. Preparing relevant documentation in advance, such as safety policies, risk assessments, previous inspection reports, maintenance schedules, and training records, ensures a smooth process.

Opening Meeting

Before starting the inspection, inspectors usually meet with management, health and safety representatives, or supervisors. This meeting clarifies the scope, objectives, and schedule. It also opens a dialogue about any known concerns or recent incidents.

Walkthrough and Observation

Inspectors conduct a physical walkthrough of the workplace. They observe work practices, inspect machinery, equipment, and safety measures such as fire extinguishers, emergency exits, ventilation, and signage. Checks include hazard controls, chemicals, personal protective equipment (PPE), and housekeeping.

Employee Interviews

A critical part of the inspection is speaking with employees to understand how safety procedures are followed in practice, their training adequacy, and awareness of emergency protocols. This engagement helps inspectors assess the real-world effectiveness of safety programs.

Documentation Review

Inspectors verify that records are complete, up to date, and demonstrate ongoing compliance. This includes maintenance logs for essential safety measures, incident reporting, and safety training records.

Key Areas of Focus During OHS Inspections

• Hazard Identification and Risk Controls: Inspectors look for physical, chemical, biological, and ergonomic hazards, and whether controls are implemented effectively.
• Emergency Planning and Response: This includes evacuation plans, emergency lighting, fire systems, and staff readiness.
• Safe Work Practices: Observing adherence to procedures and the proper use of PPE.
• Plant and Equipment Safety: Ensuring machinery is well-maintained, safeguards are functional, and lockout/tagout procedures are in place.
• Training and Consultation: Confirming that workers have received appropriate safety training and that consultation with health and safety committees occurs regularly.

How to Prepare for a Successful OHS Inspection

• Conduct Regular Internal Inspections: Regular self-audits help identify hazards before external inspections.
• Maintain Accurate Records: Ensure documentation for essential safety measures, inspections and maintenance is thorough and easily accessible.
• Train and Involve Staff: Staff should be aware of safety policies, understand emergency procedures, and feel comfortable reporting hazards.
• Address Previous Noncompliances Promptly: Any issues raised in past reports should be rectified and documented with proof of action.
• Engage OHS Experts: Specialist companies like ESM Compliance can provide audits, training, and maintenance plans to ensure continuous compliance and readiness.
• What Happens After the OHS Inspection?

After the inspection, the inspector issues a report detailing findings, including any breaches or recommendations for improvement. Serious safety issues might require urgent action. Management is responsible for implementing solutions and may need to report back to regulators or schedule follow-up visits to verify compliance.

Common Inspection Challenges and How to Overcome Them

• Incomplete Documentation: Organise all records and ensure they reflect actual practice.
• Unidentified Hazards: Regular workplace audits and staff feedback can help catch hazards early.
• Poor Employee Engagement: Promote a positive safety culture where employees understand the importance of safety and their role.
• Unaddressed Previous Issues: Swiftly address and document all past findings to build inspector confidence.

The Value of Expert Assistance

Engaging professional OHS compliance companies like ESM Compliance removes uncertainty and streamlines readiness. Their teams conduct thorough audits, assist with remediation plans, and provide ongoing monitoring. This expertise not only boosts compliance but can improve overall safety culture and reduce the risk of costly incidents.

Conclusion

OHS inspections are critical to ensuring safe workplaces and legal compliance in Australia. Understanding the inspection process, preparing thoroughly, and acting promptly on findings will position your business for success. For tailored, expert support in managing OHS requirements and passing inspections, ESM Compliance offers trusted services that safeguard your property and people with confidence.